Good / Bad meetings notes

Good Meeting Notes:

- Welcome message by chair person.
- Introduction and summary about the meeting.
- Prepare agenda and follow it properly.
- Mention sequence of events.
- Organize Time.
- Progress and updtes about the topic.




Bad Meeting Notes:

- No summary.
- Not organized agenda.
- Coming to meeting late.
- Failure to pay attention.
- Reading newspapers during the meeting.
- Taking about many topics at the same time without following the agenda.
- No preparation.
- Not Affective meeting.

Part B Excercise # 4

LSEC N1503 – Video worksheet 4

How to conduct an effective meeting

http://www.youtube.com/watch?v=ZSft2OeMmzQ

Watch the video presentation and finish off the following sentences:

1.     Don’t have a meeting unless clear purpose.

a.    Set objectives – what’s the meeting for ?

2.    Do you want decision, feedbacks, or actions?

What do you want to have achieved?

3.    Provide an agenda before  the meeting.  People could be allocated

topics to prepare beforehand to get them involved.

And prioritize the list of things _to_ _be_ _done__. Keep the agenda _short and make sure that every item

­has a  __purpose____.

4.    Set times for  __each___  ___topic__ and stick to them.  Close the

Discussion when the times up.

5.    Start and end on time Don’t wait around for people

who are  late_. They assume that the meetings always start late_. And don’t let the meeting drag on after finish time.

6.    Capture action points . Make sure that every  topic has been discussed, that everyone is clear what needs to  be done, and

whose  going to do it.

Circulate a summary after meeting. If there are no action points then what was the purpose of the meeting?

Listening Excercise 3

Watch the video presentation and finish off the following sentences:

1.     This video presentation is on  leading effective meeting

2.    It is important to have  an agenda that lists the items that are going to cover.

3.    During the meeting:

a.     Let people know what is  agenda point.

b.    How much time going to take

c.    That there will be time on the schedule for questions and answers

4.    Someone should never leave a meeting and wonder what was about and what was the purpose

5.    They should know what their next agenda ( step going to be)

6.    Always know what that meeting was about

Listening exercise 2

Listening exercise 2

 

-          China farmer

-          China , on gyi village

-          Local government wants the land to be developed as it is the way they earn income.

-          Discussion between local government and farmers.

-          Farmers have the right to use the land but don’t have the right to own , sell it or profit.

-          Opened economy to the world 35 years ago.

-          Powerful forces working against change.

-          Hundreds of distributes across china.

Listening Excercise 1

Listening exercise 1

-          Typhoon Haiyan , Philippine.

-          Disaster for about 45 minutes.

-          10,000 people almost have been killed on Friday due to problem.

-          Roads and electric stands have been cleared and destroyed.

-          600,000 people evacuated.

-          It was not the first storm.

-          Agriculture profit such coconut, sugar and rice were affected.

-          Weather was too rain.